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MIE Equipment Ordering
and Property Transfer Procedure
MIE Equipment Ordering and Property Transfer Procedure

As of July 2, 2001, the Model Institutions for Excellence has adopted new procedures for the ordering and transfer of ownership for equipment. This policy is meant to ensure that individuals receiving equipment purchased with MIE funds transfer that equipment into the appropriate inventory, and that this transfer occurs in an efficient and timely manner.

The following applies to all equipment which UTEP assigns a inventory number ("tag"). Equipment is currently defined as any item purchased for more than $500.00.

Persons ordering equipment through MIE must fill out a Property Transfer Form when submitting a purchase request. Property Transfer Forms are available in the MIE office (ENGINEERING 301), as well as online (download form).

Before a Purchase Order can be processed, the following items must be clearly identified on the Property Transfer Form:
  • Transfer To Dept./Unit
  • Building and Room Number ( where the equipment will be stored or used)
  • Signature of the Faculty/Staff member from the Receiving Department.

NOTE: The Faculty/Staff member ordering equipment must sign for the Receiving Department: peer facilitators, TA’s, etc. signatures are not acceptable.

Equipment must be picked up from the MIE office in a timely manner. Persons ordering equipment should secure space for that equipment before it arrives in the office.

The person(s) picking up equipment from the office must sign the Property Transfer Form so we can verify who was responsible for delivering the inventory item(s) to their owner.

If there are any questions regarding this policy, please contact us by phone (915-747-8888) or via e-mail (mie@utep.edu).

-JCG
7/2/01
 
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