Please contact your assigned Research Administrator (RA) when first considering a response to a proposal request. With enough advance notice, the RA can work with you to improve the quality of your proposal. RA support is listed below.

Pre-Award

• Review of Requests for Proposals, Quotations, or Applications
• Assist with the interpretation of the guidelines
  • Institutional or PI eligibility
  • Limited Submissions
  • Format
  • Budget limitations
  • Required attachments
  • Letters of Support
  • Subcontract requirements
  • Method of submission
  • State point of contact review


• Work with the PI to develop a reasonable and allowable budget
  
  • Review allowable items
  • Check for specific unallowable items
  • Verify indirect rate


• Provide technical assistance and submit electronic proposal packages
  
  • Provide tutorials for the process
  • Assist with the actual preparation of the package


• Assist with the development of cost share budgets
  
  • Determine whether cost-share is allowable
  • Help determine sources of cost-sharing


• Prepare transmittal documents

Post-Award

• Receive and set up the account information
• Negotiate the terms and conditions of complex contracts
• Generate and negotiate sub-recipient contracts under prime awards


• Provide training regarding financial administration of sponsored programs
  
  • Agency Expectations
  • UTEP Internal Processes
  • PI Responsibilities


• Monitor and approve post award activities such as Appointments, Travel, Authorizations for Professional Services (APS), and Student Aid Notices of Award.
• Determine processes for budget transfers
• Assist with Progress and Financial Reports
• Maintain agency contact when necessary
• Close out the award when complete

The RA assignments and contact information can be found at the following webpage:
Department & Center Assignments