Limited Submissions
 
Limited submission opportunities are grant or contract solicitations where funding agencies have restricted the number of proposals that a university may submit. These restrictions are usually described in the eligibility section of the funding opportunity announcement.

The University of Texas at El Paso has established procedures for the review and selection of applications for any funding opportunity that limits the number of pre-proposal or proposal submissions. This internal selection process is required to determine which proposal(s) will go forward. The limited submission competitive process is coordinated by the Office of Research & Sponsored Projects (ORSP).

ORSP tracks the limited submission programs and posts them to the Limited Submissions Table on this web page. Because the list is not comprehensive, investigators must notify ORSP if a funding opportunity with limited submission requirements is not listed in the Table by sending an e-mail to research@utep.edu with the funding opportunity information program information. The Table provides limited submission requirements for opportunities that have announced submission dates.

NOTE: ORSP encourages planning and development of limited submission applications up to a year prior to submission. Since sponsor deadlines occur throughout the year and often do not have the same annual deadline or are not issued annually, the Limited Submission Table includes projected dates of expected future limited submission deadlines.

Open Internal Competitions
General Procedures for Internal Competitive Applications
Internal Application

In the general case, those interested in applying to a limited program must submit an NOI and an application to the applicable Dean or Director by the internal competition deadline listed in the Limited Submissions Table. The table also provides the internal competition requirements specific to an RFP in which, for example, the competition requires a full proposal for external review. In most cases, requirements for the internal application will mirror the requirements of the funding sponsor to reduce duplication or extraneous paperwork. All internal applications will require at a minimum:

  • 2-3 page Project Narrative that is responsive to the program objectives in the agency solicitation
  • Timeline for development, writing and submission of the proposal
  • List of collaborators and description of the collaborative effort if national or international collaborations are required by the program.
  • Abbreviated CV or biographical sketch of the PI including previous agency experience if applicable
  • Response to reviewers’ remarks* if proposal is a resubmission

*Copies of program reviews of prior submissions required for consideration


Application Selection Process

Internal deadlines are chosen with the goal of allowing adequate time for the internal review (and external review if possible) of applications and the completion and submission of the final application through ORSP to meet the funding agency receipt deadline. Internal applications will be reviewed based on the following criteria:

  • Responsiveness to program objectives and review criteria in the agency solicitation
  • Relevance to university’s or college’s strategic direction
  • Presentation of project (clear plan of action, summary of project, grammar).
  • Qualifications of investigators and collaborators
  • Record for long-term planning and development of a competitive project for submission.

Applicant Responsibilities 

The PI of the selected limited submission application accepts the responsibility to meet ORSP submission deadlines and contact the ORSP Proposal Development Team ORSPPropDev@utep.edu and Research Administrator for proposal review and assistance in the preparation and submission of the application to the sponsor.

Limited Submissions Table
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